Library Access & Policies

General Information

The library should be an environment for study, reflection, reading, and research. Adhering to the following common-sense guidelines will help ensure that the library remains a safe, productive and respectful place for patrons and library staff.

Anyone found displaying disruptive behaviors may be asked to leave the library by staff or Public Safety. Disruptive Behaviors of this nature could result in either library privileges being revoked, or in extreme cases, further disciplinary actions.

The following behaviors are not permitted in the library under any circumstances:

Cell phone use for conversations or video chats
Proctored online exams that require video and microphone access
Loud conversations or abusive language
Threatening or harassing behavior toward other patrons or library staff
Using or being under the influence of drugs or alcohol
Smoking of any kind - including e-cigarettes and vapes

Access and Specific Policies

The JET library is available to Molloy University students, faculty, administrators, and staff.

Guests to the Rockville Centre campus must go through the appropriate procedures with Public Safety and will have limited access to library spaces, equipment, and resources. Inside the library, by the entrance, there is a Self Checkout Kiosk that allows patrons to check out books. Directly outside the library, patrons can drop books into the Book Drop box which is available while Kellenberg Hall is open to students.

The JET Library is also open to anyone associated with an institution that participates in the Long Island Library Resources Council (LILRC) Research Loan Program (RLP). However, there are no reserve, media (DVD), or computer privileges.

Access to the physical library spaces does not grant access to digital or electronic resources, equipment, or services. Access to library-licensed electronic resources is limited to current Molloy students, faculty, administrators, and staff and/or those who have both an active Molloy email address and Canvas credentials.

For more information, see the following sections:

Loan periods (Books & Media)

Circulating Collections

Including: CAP21, Dominican Studies, ERC, Faculty Authors, Sheet Music

Circulating Collection Loan Periods
Patron type	Loan Period	Renewal Period	Renewals	Max # of items at a time
Undergraduate Students	40 days	40 days	2	25
Graduate and doctoral students	90 days	90 days	1	50
Faculty	90 days	90 days	1	50
Administrators and staff	90 days	90 days	1	25
Alumni	14 days	14 days	1	3
MOST* program students	14 days	14 days	1	3

*Molloy Opportunity for Successful Transition (MOST) Program

Reference Collections

Including: CAP21 REF, Law, Oversized, Style Manuals, Test Prep

Reference Collections Loan Periods
Patron type	Loan Period	Renewal Period	Renewals	Max # of items at a time
Faculty and doctoral students	60 days	60 days	1	10
Graduate students, administrators, and staff	30 days	30 days	1	5
Undergraduate students	--	--	--	--
Alumni	--	--	--	--
MOST program students	--	--	--	--

Textbook Collection

Textbook Collection Loan Periods
Patron type	Loan Period	Renewal Period	Renewals	Max # of items at a time
Faculty and doctoral students	14 days	-	0	10
Graduate students, administrators, and staff	7 days	-	0	5
Undergraduate students	--	--	--	--
Alumni	--	--	--	--
MOST program students	--	--	--	--

Media Collection

Media Collection Loan Periods
Patron type	Loan Period	Renewal Period	Renewals	Max # of items at a time
Current Molloy Patrons	7 days	7 days	1	4
Alumni	--	--	--	--
MOST program students	--	--	--	--

Fines & Fees:

Overdue fines are not charged on materials that have been returned regardless of how late they are
A Lost Item Replacement Cost Fee and a Lost Item Processing Fee of $5 are charged for materials that have been lost

Reserves Policy (Students)

Reserves and eReserves (Course Materials) can be accessed on a course-by-course basis via Canvas. Students can access eReserve materials from anywhere with an available internet connection. All book and media reserves can be picked up from the Circulation Desk by asking a library staff member.

Policies and Procedures:

To check out reserve materials, you must be enrolled for the current semester with an updated Molloy ID.
Most reserve materials are used in the library only, except for those books reserved for doctoral students.
Students can only request two Reserve books at a time.
Course Reserve items may be checked out for either two or four hours depending on the reserve policy for that item.
Reserve materials may be renewed once as needed if no other students are waiting to use those reserve materials.
Reserve materials must be returned fifteen minutes before the library closes. There is a fine for reserve items returned not returned by the designated time.

Print Reserves Loan Periods
Patron type	Max # of items at a time	Loan period	Renewal period	# of renewals
Faculty	25	5 hours	2 hours	2
Doctoral student	3	14 days	No Renewal	0
Graduate student	2	2 hours	1hour*	1
Fordham student	2	2 hours	1 hour*	1
Undergraduate student	2	2 hours	1 hour*	1
Administrator	2	2 hours	2 hours*	1
Staff	2	2 hours	2 hours*	1

*Reserve materials may be renewed once as needed, as long as there are no holds on them.

Media Reserves Loan Periods
Patron type	Max # of items at a time	Loan period	Renewal period	# of renewals
Faculty	2	4 hours	4 hours	1
Doctoral student	2	4 hours	4 hours	1
Graduate student	2	4 hours	0	0
Fordham student	2	4 hours	0	0
Undergraduate student	2	4 hours	0	0
Administrator	2	4 hours	0	0
Staff	2	4 hours	0	0

Reserve fines:

Patron type

Item type

Fine for late return

Processing

Fee

Cost for replacement

All Patrons

Print Reserves

$1.00 per hour

$5.00

N/A

All Patrons

Media Reserves

$1.00 per hour

N/A

cost of item

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Reserve Policy (Faculty)
Reserves and eReserves (Course Materials) can be accessed on a course-by-course basis via Canvas. Students can access eReserve materials from anywhere with an available internet connection.
1. Placing Materials on Reserves / eReserves
  1. Login to Canvas to access and manage your reserves.
  2. Materials are placed on reserve at the request of faculty members for the educational, non-commercial use of students enrolled in a course. Access is limited to the faculty member for a particular course as well as the students enrolled in that course for which the items have been placed on reserve. As stated in the ALA Model Policy, "materials placed on reserve by faculty are not intended to constitute all of the materials assigned for the course."
  3. Need help? Call the reserves desk at ext 3914 or email us at reserves@molloy.edu
2. Materials that may be placed on reserve
  1. According to fair use guidelines, the following materials may be placed on reserve at the request of faculty:
    
    Course reserve materials that are intended for non-commercial educational use.
    
    Copies of materials that are legally owned by the Library or a faculty member.
    
    A faculty member's personal copy of copyrighted A/V material that is a commercially produced audio/video recording or streaming videos available through the Library’s databases.
    
    Materials available in the public domain.
    
    Unpublished materials (such as theses, dissertations, power point presentations, faculty notes or student papers) with written permission from the copyright owner.
    
    Books and multimedia not owned by the library or the faculty member. If the library or the faculty member does not own the item that is to be placed on reserve, the library will purchase it if possible and place it on reserve.
  2. The policies governing E-Reserves are based on the provisions of fair use (17 U.S.C. 107). All materials placed on E-Reserve will be at the request of Molloy faculty members for the expressed purpose of non-commercial educational use. Authorized access to E-Reserve material is available free of charge to Molloy faculty and students (on and off campus) under one or more of the following conditions:
    
    Access is limited to the faculty member who placed the material on reserve and the students enrolled in that course.
    
    Access to Reserve material for a particular course is limited to the duration of that course.
    
    The material on reserve is available in a database to which the library subscribes electronically.
    
    The material is available in the public domain.
    
    An individual chapter from a book or an article from a periodical that is placed on E-Reserve is from an item legally obtained by the faculty member placing it on reserve or by the library.
    
    The total amount of material made available on E-Reserve for a specific course, as a matter of fair use, is limited to a small portion of the total assigned reading for that particular course.
    
    No material will be placed on E-Reserve without copyright permission when the nature, scope or extent of this material is judged by the Molloy Library to exceed the reasonable limits of fair use.
    
    Permission must be obtained from the copyright holder by the faulty member who intends to keep any reserve materials for a specific course on E-Reserve for consecutive academic terms, or if the reserve item in question is a required or optional reading for an individual course taught in multiple sections by many instructors.
  3. Audiovisual and other multimedia materials are subject to copyright protection. In the Second Report of the Register of Copyrights (January 1988), it states, "reproduction of music, pictorial and graphic works, motion pictures and most audiovisual works for private study, scholarship, and research is to be governed by fair use under Section 107" of the Copyright Act. Under section 108 (d) and section 108(e) it states that copying of audiovisual materials for use in reserve collections is generally justified under fair use guidelines. In accordance with copyright guidelines, the following audiovisual materials may be placed on reserve:
    
    Copies of commercially produced A/V materials that were legally purchased by the library.
    
    A faculty member's personal copy of copyrighted A/V material that is a commercially produced recording.
    
    Streaming videos available through the library’s databases.
    
    Copies of off-air broadcast recordings (for a period not exceeding 45 days) for use by students in a specific class. All copies of such off-air recordings must include a notice of permission from the copyright holder for the broadcasted program.
  4. Other: The library will place a faculty member's personal copy of a textbook or course pack on reserve for one semester. Permission must be obtained from the copyright holder by the faculty member if the same reserve item(s) are to be kept on reserve for the same course for consecutive academic terms.
3. Policies for Placing Materials on Reserves
  1. Submission Deadlines - The Library will make sure that any reserve materials submitted before the deadlines are available for your students on the first day of semester.
    
    August 15 for the Fall Semester
    
    December 10 for the Winter Session
    
    December 15 for the Spring Semester
    
    May 10 for Summer Sessions
  2. Processing time - The normal processing time is two business days. Requests received during the first weeks of a semester will be processed in the order they are received.
  3. Limits
    
    Print reserve lists are limited to 40 titles per course.
    
    Each request for a particular course is restricted to one article per issue of a periodical and no more than 5 articles from the same periodical title not own by the library.
    
    All reserve items will be removed at the end of a semester and cannot be placed for more than two consecutive semester until copyright is obtained from the publishers or copyright owners.
    
    Photocopies of an article or book chapter provided by faculty to be placed on E-Reserves must be clean and legible one sided copies.
    
    We will place a maximum of 2 copies of physical reserve material.
4. Things to think about before using copyright materials:
  1. The responsibilities of Molloy faculty in regard to Copyright:
    
    All course materials submitted by instructors must support course related teaching, scholarship or research.
    
    Under the fair use guidelines, the amount copied and used should be reasonable and only be the amount needed to accomplish a specific educational purpose. The Reserve Coordinator will provide information resources and guidance to faculty members to help them evaluate any limits on the amount of material that they may place on reserve.
    
    More information about copyright and fair use guidelines are available from the library's research guide: Copyright and Fair Use
    
    Faculty members are responsible for evaluating whether the use of a copyrighted work requires permission or qualifies as fair use. The reserve coordinator will provide information resources and guidance to faculty members to help them in evaluating the qualifications of a specific use as fair use. When permission is required, a faculty member is expected to make any necessary arrangements.
  2. What counts as fair use for educators?
    
    Fair use does not mean free use. Fair use allows limited use of copyrighted materials for the purposes of teaching and research without getting permission from the copyright holder. It doesn't mean that all educational use is considered fair use.
    
    Please keep in mind that creative commons licenses and public domain repositories of images are not subject to fair use due to the rights they carry. Although fair use is determined on a case by case basis, ultimate responsibility lies with the user not the library.
    
    For more information visit the Copyright and Fair Use libguide
  3. What is protected by copyright? Copyright protects most creative works but to qualify for copyright protection, a work must satisfy two requirements: it must be original, and it must be "fixed in a tangible medium of expression". In order for a work to be "fixed in a tangible medium of expression", it must be recorded using some form of physical medium, whether it is on paper, canvas, or computer disk. Copyright protects
    
    literary works
    
    musical works
    
    dramatic works
    
    pantomimes and choreographic works
    
    pictorial, graphic, and sculptural works
    
    motion pictures and other audiovisual works
    
    sound recordings
    
    architectural works
  4. What is not protected by copyright? Copyright law does not apply to most of the works in the public domain or to works that do not qualify for copyright protection, as stated in the Section 102 of the Copyright Act. These include:
    
    ideas, concepts, discoveries, theories, and hypotheses
    
    procedures, processes, system, methods of operation
    
    scientific principles, theorems, mathematical formulae, laws of nature
    
    facts, information, data, know-how
    
    titles, names, short phrases and slogans, common symbols, lettering, slight variations of typographic ornamentation, design, or listings of ingredients or contents.
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