Office Access Reservations

Beginning the week of June 15, 2020, employees will be able to make an appointment to access their office on the Rockville Centre campus. This includes the off-campus houses in Rockville Centre.

Anyone who has been approved to come to campus must wear a face covering while inside.

Appointments  are available on the hour between 9 am and 7 pm. There is one person permitted per building, per hour. There are no exceptions to this.  You are not permitted to come to campus or enter any building if you do not have an approved appointment. Appointments must be made at least one day in advance.

Anyone who has been approved to come to campus must wear a face covering while inside.

  • To request an appointment for access to your office, you will need to use Ad Astra. For those of you unfamiliar with Ad Astra, please read the instructions below for the specific details on how to request an office appointment. Please submit one request per person. Requests will be approved on a first come, first serve basis. 
  • Ad Astra and tutorials can be found at the bottom of the "Useful Resources" section of the Molloy Faculty & Staff page on the website. You can also log in to Ad Astra using this link.

How to Use Ad Astra to Submit an Office Appointment Request

  • At the top right corner of Molloy's Ad Astra homepage, you will see a link to log in.
    • Log in using the first part of your Molloy email address (excluding @molloy.edu), and the password you use to log into the Molloy network.
  • Click the link at the top of the page for Events.
  • Click "Request an Event" from the options that appear.
  • A box will appear with a drop-down menu including three options. Select Office Appointment Form.
  • Read the information at the top of the form.
  • Fill in all the required fields.
  • Click the "Add a Meeting" button to enter the meeting details.
  • Add all the meeting details.
  • Click the "Request Rooms" button, and the available options will appear. You must choose the building your office is in to request your appointment.
  • Hit the Submit button at the bottom of the form. Within minutes, you should receive an automatically generated email from Ad Astra saying that your request was received.
  • Wait for the email indicating whether the scheduler has approved or declined your request. You will receive an email either way.


Once you have submitted your request, you will receive an initial confirmation email from Ad Astra that your submission was received. Once your request has been approved, you will receive an email confirmation from Ad Astra that your request has been approved and the appointment is scheduled. All appointments should NOT be considered finalized until a second email is received approving the request.  

If you wish to see if a particular date and time is available before requesting an appointment, you may follow the instructions, below.

How to Use Ad Astra to Check Availability for an Office Appointment Request

  • At the top right corner of Molloy's Ad Astra homepage, you will see a link to log in. Log in using the first part of your Molloy email address (excluding @molloy.edu), and the password you use to log into the Molloy network.
  • Click the link at the top of the page for Calendars.
  • Click "Scheduling Grid" from the options that appear.
  • In the middle of the Scheduling Grid Screen that appears click "Choose Calendar"
  • You will not have to adjust a filter at the left of the screen.
  • Click "Availability for Building Access During Covid-19" from the options that appear.
  • Ad Astra will automatically show you today. Click on the red date button to adjust the date accordingly.
  • Ad Astra will show all hours of the day. Please note that appointments are only available on the hour, weekdays, beginning at 9 a.m. with the last appointment of the day beginning at 6 p.m.
  • At this time we are limiting it to one appointment per person.
  • If the building your office is in does not appear as an option for your request it is because there is already a scheduled appointment. If this is the case, please do not select alternate buildings or the lobbies of buildings. You'll need to find an alternate time.