Tuition Policies and Procedures

When a student withdraws from any course(s) by submitting a written formal add/drop withdrawal form with the registrar's office, refunds will be granted for tuition. Refunds for housing will be prorated based on number of days in residence. (Fees and deposits are non-refundable) as follows:

Fees are non-refundable beginning on the start date of the semester or term as noted in the academic calendar. Unofficial withdrawals will be calculated using the last date of the semester as noted in the academic calendar. The above refund policy is based on 100% payment. If a student on the deferred payment plan withdraws owing a part payment, the student is responsible for the balance due up to the time of withdrawal. Special fees are not refundable.

For students enrolled in Subterms (courses that only meet for a portion of the semester), the refund policy is as follows:

Any student who withdraws from any course or courses and is eligible for the Title IV assistance (Loans - PELL - SEOG) will have their aid adjusted according to the percentage of aid earned at the time of withdrawal. See the financial aid office for clarification of eligibility. The date the withdrawal is recorded will be used to determine refunds.

In the case of withdrawals submitted by mail, the official postmarked date of the correspondence will be the effective date. The University reserves the right to change the tuition, room/board and fees whenever the proper authorities deem such change is necessary. Special fees may be announced for special courses, as need arises. Students are liable for all fees in the collection of delinquent accounts and all applicable late fees.

Note: Deadline dates for specific semesters are listed in the "Registration Guides" and in the "Summer and intersession announcements".

Molloy University offers courses during the winter intersession and summer sessions. Full payment of tuition and all fees are due by the stated payment due date in the academic calendar. Payment may be made by any of the payment methods or by an actual credit balance on the student statement of account. Financial aid not approved for these semesters cannot be taken into consideration.

For cost and refund policy, refer to the online catalog. Financial aid may be available for summer sessions.

For detailed information, please click on the links listed below:

Guidelines for Billing of Combined Degree Education Programs

Guidelines for Billing of Dual Degree Programs

The following criteria must be met in order for you to qualify for early registration:

• Your statement of account must have a zero balance
• All your financial obligations must be met either through personal payment, timely and accurate payments through the monthly budget plan or by the completion of all financial aid
• Financial aid money not disbursed to the student statement of account will not be taken into consideration

Please be aware that unfulfilled obligations to other student offices may exclude you from early registration.

Always refer to the Molloy University online catalog and course offering to confirm the dates and times for early registration.

Before being permitted to move into a residence hall, students must be cleared by the Office of the Bursar.

A student is cleared when the entire financial liability including tuition, all fees, housing, and meal plan charges are covered by any or all of the following:

• Federal financial aid
• New York State Aid (including TAP)
• Institutional aid
• Federal student loans
• Federal parent loans
• Private student loans
• Transact Payment Plan
• Outside scholarships

In order for these items to be considered as payment toward your bill, the Office of Financial Aid must indicate that you have completed all mandatory requirements. This includes but is not limited to:

• Completing the FAFSA and
• Completing the Tuition Assistance Program (TAP) application
• Submitting and completing all necessary documents
  • These must also be reviewed and approved by the Financial Aid Office
• Applying for and being approved for private student loans.
  • These must also be reviewed and certified by the Financial Aid Office.
• Transact Payment Plans must be established and cover the full remaining balance of the bill (after deducting other sources of payment)
  • Students must be up to date with all monthly installments.
• Any outside sources of payment must have validating paperwork submitted to the Office of the Bursar for review and approval.

Other departments such as Student Health Services may have other requirements that must be met before a student is cleared to move into a Residence Hall.

If a student believes there are extenuating circumstances that would justify an exception to the tuition refund policy, that student may appeal to the Tuition Credit Appeal Committee.

•All appeals are required to be received by the end of the semester following the term in which the course was offered.
•All requests must be submitted in writing to the Tuition Credit Appeal Committee and must include supporting documentation (e.g., copies of registration form, drop/add forms, medical verification) and the Tuition Credit Appeal Committee Form.
•Incomplete appeal requests will not be reviewed.
•Appeals must be submitted by the student only. Appeals made “on behalf of” a student will not be reviewed.
•The Tuition Credit Appeal Committee does not take phone calls or schedule appointments with students.
•All Committee decisions are final.
•If appeal is approved, any credits to the student account are not refundable. The credit will remain on the account for one year to be used toward subsequent charges. If not utilized after five years, the credit will be forfeited.

Criteria for Appeal

•Personal Emergencies including medical incapacitation, death in the student’s immediate family (parent, sibling, offspring, spouse), death of student. Next of kin may file and appeal for a deceased student.
•Military Duty – orders must accompany appeal.

ALL APPEALS MUST BE SUBMITTED IN WRITING
Form Updated 5/17/2023