Withdrawal from Courses and Separation from College

Withdrawal from Courses

Withdrawal from a course after the Add/Drop Period ends can be voluntary or administrative.

Voluntary Withdrawals

Voluntary withdrawals from a course may be submitted in-person using the "Add/Drop/Withdrawal" form at the Registrar's Office in W-235 of the Wilbur Arts Center or by request to the instructor online:

  • The instructor's signature and the last date of attendance are required for the "Add/Drop/Withdrawal" form. Alternatively, students may request the instructor record their voluntary withdrawal grade and last date of attendance online instead of submitting a paper form.
  • The deadline for voluntary withdrawals with grades ("W" or "WA") that do not compute into the GPA is prior to the mid-semester appraisal date or mid-point of the course.
  • The deadline for voluntary withdrawals for classes that run the full semester is the business day before Finals/Last Class Meeting Week. Courses with irregular start/end dates use the mid-point of the course for deadlines. (Refer to Academic Calendar for dates.)
  • "W" and "WA" are equivalent grades and do not affect the student's GPA. In-person withdrawals will generate a "W." Online submission of a withdrawal grade by the instructor will generate a "WA."
  • "WF" grades are the equivalent of an "F" and compute in the student's GPA. The instructor may assign "WF" when the student's work is failing in the second half of the course or at the mid-point of the course (for courses with irregular start/end dates).  
  • "F" grades are for students who attend the Final/Last Class Meeting and have completed failing work. Refer to Academic Calendar for deadlines for full semester courses.

Administrative Withdrawals

Administrative withdrawals are for students who stop attending a course for two consecutive weeks at any point in the semester.

  • "WA" is assigned prior to the mid-semester appraisal date or at the mid-point of the course (for courses with irregular start/end dates). After that, the instructor may assign a "WA" or "WF."
  • Students who contacted the instructor with extenuating circumstances and have an approved plan to make up work may remain in a class at the discretion of the instructor. If it is near the end of the course, a grade of "Incomplete" is assigned, pending an approved plan to complete the work. (The last date of attendance for an incomplete grade may affect financial aid and deferments.)
  • The instructor's calculation for assigning a "WA" or "WF" grade is determined by criteria such as past attendance, participation, assignments, tests and course outline expectations.

Withdrawal Consequences

Students choosing to voluntarily withdraw from courses or stop attending should consider the consequences:

  • Withdrawing from courses may change the student's full-time or half-time standing and may require the return of Title IV financial aid funds and could affect the grace or deferment period for repayment of loans, such as Federal Stafford Loans, Federal Perkins Loans and Federal PLUS Loans. Loan grace periods use the last date of attendance. Future eligibility for aid programs such as TAP are affected by not progressing toward the degree as planned. (For financial aid policies and refunds, see catalog section on "Financial Aid" and "Expenses.")
  • Withdrawing from a course may also affect the student's progression towards a degree. Students who voluntarily withdraw or stop attending a course should discuss the consequences with an advisor. Academic Support Services can also be contacted for students in need of college services such as tutoring, counseling or other services.

Complete Withdrawal from All Courses

Students withdrawing from all courses should also submit the "Separation from College" form and "Financial Aid Withdrawal Consequences" form. Students may opt to take one to two academic semesters off or notify the college that they are not returning. 

Separation from College - Leaves for One or Two Semesters Off

Matriculated students may request a separation from college for either one or two consecutive semesters off away by submitting the "Separation From College Form" that is available online through their student account in Lions Den, along with the "Withdrawal Consequences Form for Financial Aid". Students can be approved to take time off and return to their current program of study under their existing catalog requirements without applying for readmission. Approved students will be allowed to register with their Web Group for Early Registration.

Students leaving college in the middle of a term must drop/withdraw from their in-progress courses. Students may use the "Add/Drop Withdrawal Form" with their instructor signing off on their last date of attendance or the instructor can enter "WA" or "WF" grades online and report the last dates of attendance. "WF" grades can be assigned by instructors after the mid-point of the term for students failing a class. "WF" grades compute as an "F" grade in the student's cumulative GPA. (See the Academic Calendar for deadlines.)

Students who would benefit from a meeting with Associate Dean for Academic Services will be put on a hold and be asked to schedule an appointment before they can return.

Students who do not register to continue their studies or who do not submit the "Separation From College Form" will be noted as Withdrawn Administratively.

Readmission to a Program of Study:

Students out of college for more than a year and in good standing may return to the college by requesting to be readmitted through the Office of Admissions. Readmitted students will return under the catalog year requirements that will be in use for the semester they return. Some courses taken years ago may need to be repeated, should it be determined the the courses are outdated. Some programs limit the length of the degree completion time and may not allow readmission.

Financial Aid/Scholarship Consequences:

The separation date from the college is the last date of attendance in their course(s) at the college. Taking any time off from college may require the return of Title IV financial aid funds and will affect the deferment period for repayment of loans, such as Federal Stafford Loans, Federal Perkins Loans, Federal PLUS Loans and TEACH Grants. Loan repayment grace periods that allow six months are based on the last date of attendance. Taking a semester off will generally use up the grace period for loans. Scholarship funds may be affected as well. Future eligibility for aid programs such as TAP may be affected by not progressing toward the degree as planned. Students should contact the Financial Aid Office with any questions about consequences of leaving the college. (See Expenses Section for more information on refunds and return of Title IV.)

Admissions Deferrals/Cancellations: Newly admitted students matriculating at Molloy for their first semester or readmitted students should notify the Office of Admissions directly if they plan to cancel or defer their enrollment to the next term.  

Separation from College - Official Exits

Matriculated students who request to officially withdraw from the College before their program completion or need to take a break for more than two semesters off. This requires filing a "Separation From College Form" online in Lion's Den, along with the "Withdrawal Consequences for Financial Aid Form".

Students leaving college in the middle of a term must drop/withdraw from their in-progress courses. Students may use the "Add/Drop Withdrawal Form" with their instructor signing off on their last dates of attendance or the instructor can enter "WA" or "WF" grades online with last dates of attendance. "WF" grades can be assigned by instructors after the mid-point of the term for students failing a class. "WF" grades compute as an "F" grade in the student's cumulative GPA. (See the Academic Calendar for deadlines.)

Students who do not register to continue their studies or who do not submit the "Separation From College Form" will be noted as Withdrawn Administratively.

Readmission to a Program of Study:

Students out of college for more than a year may return to the college by requesting to be readmitted through the Office of Admissions. Readmitted students will return under the catalog year requirements that will be in use for the semester they return. Some courses taken years ago may need to be repeated, should it be determined the the courses are outdated. Some programs limit the length of the degree completion time and may not allow readmission.

Financial Aid/Scholarship Consequences:

The separation date from the college is the last date of attendance in their course(s) at the college. Taking any time off from college may require the return of Title IV financial aid funds and will affect the deferment period for repayment of loans, such as Federal Stafford Loans, Federal Perkins Loans, Federal PLUS Loans and TEACH Grants. Loan repayment grace periods that allow six months are based on the last date of attendance. Taking a semester off will generally use up the grace period for loans. Scholarship funds may be affected as well. Future eligibility for aid programs such as TAP may be affected by not progressing toward the degree as planned. Students should contact the Financial Aid Office with any questions about consequences of leaving the college. (See Expenses Section for more information on refunds and return of Title IV.)

Admissions Deferrals/Cancellations:

Newly admitted students matriculating at Molloy for their first semester or readmitted students should notify the Office of Admissions directly if they plan to cancel or defer their enrollment to the next term.  

Readmission/Re-Entry Major Requirements

Students are bound by the requirements as stated in the catalog at the time of entrance to Molloy. Readmitted undergraduate degree students, who leave the college and cannot fulfill their original catalog requirements, willl be readmitted under catalog requirements in effect when they return. The Admissions Office will deternine if any exceptions are allowable. Past catalog curriculum and degree requirements change over time, and generally no longer available as an option for returning students. Students on approved "Separtion from College Leaves" for one to two semesters off, may continue their studies under the catalog for their existing program of study. Some students may be asked to visit the Associate Dean for Academic Services before approval of time off.

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1000 Hempstead Avenue Wilbur Arts Center, Room W225 Rockville Centre, New York 11571-5002

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