Academic Policies and Procedures

Attendance and Religious Observances
Policy of Responsible Attendance:
Students are expected to attend all classes, regularly and punctually. First-semester freshmen are limited to three absences in a course. Penalties for excessive absences are noted in course outlines.
Religious Observances: A student who will be absent from class because of a religious obligation or practice should inform the instructor in writing at least one week before the day. The student has the right to make up any examination, study or work requirements which may have been missed because of religious observances.

Credit Load
Full-time undergraduate students must be registered for 12 or more credits (or equivalent) each semester. Undergraduate students registered for fewer than 12 credits cannot be certified as full-time students for the purpose of financial aid, loan deferment, athletics, parents' medical insurance, etc. When a student is considering the dropping of a course which would result in being registered for fewer than 12 credits, he/she should consult the appropriate offices before the drop is made to avoid major difficulties.

Full-time students normally may not carry fewer than 12 or more than 18 credit hours a semester. The normal course load in one semester is 15 or 16 credit hours. To carry more than 17 credit hours, written permission of the Associate Dean for Academic Support Services is required.
Note: Full-time students who expect to graduate in four years and who are carrying fewer than 16 credits in any one semester, will have to make up these credits either through a credit overload in another semester or by attending Winter Intersession or Summer Session courses.

Experiential Learning
Experiential Learning (EL) credit will be granted by Molloy College provided that a matriculated student can demonstrate college-level competency. Information on EL credit and the procedure to be followed in requesting EL credit can be obtained from the Vice President for Academic Affairs. Tuition payment is approximately one-third of the per credit rate. The minimum dollar amount is listed in the "expenses" section of the catalog. Experiential Learning (EL) credits are awarded and noted as transfer credit on the student's academic record.

Final Examinations
Written examinations or their equivalent are held at the end of each Fall and Spring semester, January Intersession and Summer Sessions. Students are required to attend the final examination, which is also the mandatory last class meeting for Molloy classes at the hours announced on the official Final Examination Schedule. In the case of absence from the final examination, the student will be held to the grading policy on "Incompletes."

A grade of incomplete "I" will be granted only in case of hardship circumstances which, in the judgment of the instructor, warrant special consideration. If all course work is not completed by the last day of class, it is the student's responsibility to contact the instructor within 24 hours after the final examination. If the student fails to follow the above procedures, the instructor will grade accordingly (as per the course outline).

Students who receive an incomplete in any course may NOT be eligible for the Dean's list for that semester. Students with "Incompletes" cannot be approved for graduation. Pending graduates must have all grades recorded prior to the degree award date in the Academic Calendar or be denied approval for graduation.

The instructor will determine the appropriate amount of time required to complete the coursework and change the grade of "I" (usually within thirty days of the last class meeting). Any extension beyond the published dates of the Academic Calendar requires written approval of both the instructor and the Vice President for Academic Affairs.

An "I" will remain on the record for five class days into the following semester. Refer to the Academic Calendar for actual deadlines. If by that time the instructor has not notified the registrar that the "I" has been changed to a letter grade, the "I" becomes an "F." In extreme cases the deadline for changing the grade of "I" may be extended, but only with the written approval of both the instructor and the Vice President for Academic Affairs.

Index Amnesty
Students who can demonstrate a growth of maturity and direction after seven years of absence and who had previously withdrawn from the college with an unsatisfactory grade point average, may apply to the Vice President for Academic Affairs for index amnesty.

Institutional Review Board
Molloy College has established an Institutional Review Board to review research proposals and related activities which involve the use of human subjects. Applicants must apply in writing for approval and be prepared to explain in person all aspects of the proposal which affect human subjects. Additional information concerning the Institutional Review Board and all appropriate forms are available in the office of the Vice President for Academic Affairs.

Students who wish to participate in a Molloy sponsored internship must consult with the chairperson of the department concerned, the Vice President for Academic Affairs and the Office of Financial Aid prior to registration. The catalog section on "course descriptions" contains descriptions of specific internships and contact information.

Remedial Instruction
Remedial instruction provides pre-collegiate course work that will correct specific areas of deficiency. This may be applied to particular academic areas as defined by the institution and/or department. There is no credit towards the degree attached to these courses. Placement in remedial courses is determined through a proficiency procedure defined by each department. Remedial courses are numbered from 001-099.

Repeated Courses
A student will be allowed to repeat a maximum of four different courses while at Molloy. With the exception of Independent Studies, Topics, internships and courses in applied music, no course for which a student has already received a satisfactory grade may be repeated for additional credit. Credit is never granted for the same course twice. If a grade is unacceptable after the second attempt, this problem will be referred to the Vice President for Academic Affairs for individual action. Students may not have an unacceptable grade forgiven by replacing it with the grade from another course used as a substitute for a requirement. When a student repeats a course, the forgiven grade remains on the academic record, but it is not calculated in the overall cumulative GPA. Students are not allowed to repeat courses to improve their GPA by attending another institution to repeat a course. For information regarding The Nursing School's own policies on repeats, see Nursing Program Policies and Requirements section of the catalog.

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Office of Academic Affairs
1000 Hempstead Avenue Kellenberg Hall, K118 Rockville Centre, New York 11571-5002