Academic Policies and Procedures

Internships
Students who wish to participate in a Molloy sponsored internship must consult with the chairperson of the department concerned, the Vice President for Academic Affairs and the Office of Financial Aid prior to registration. The catalog section on "course descriptions" contains descriptions of specific internships and contact information.

Credit By Examination
Molloy College will grant credit by examination to individuals who have developed college-level competencies outside of the formal classroom situation and can demonstrate this competency. Credit by Examination is awarded and noted as transfer credit on the student's academic record. The College Proficiency Examination (CPE), the Regents External Degree Examination (REDE) sponsored by the New York State Education Department and the College Level Examination Program (CLEP) sponsored by the Educational Testing Service are accepted by the College (up to 12 credits). The College also offers challenge examinations for matriculated students in selected areas. For a challenge examination, the application for challenge examinations must be presented to the registrar's office with payment of tuition and fee one month prior to the scheduled examination date. (Nursing students should refer to specific nursing departmental information on challenge exams under the departmental section of the catalog.)

Advanced placement credit will be granted to qualified students based upon a score of "3" or better on the advanced placement exam of the College Entrance Examination Board.

All credit by examination awards are based upon submission of official score reports that are submitted to the admissions office prior to entering Molloy.

Examinations completed before admission to the college are evaluated as part of the admissions process and are not subject to any fee charges. After admission to the College, students should consult with their advisors regarding the examinations which may be appropriate to the learning objectives and degree requirements before taking any of the examinations. Forms are available in the Office of the Registrar.

All examinations and transfer evaluations after admission require a tuition payment of approximately one-third of the current per credit rate. This per-credit rate for award of credit by examination is in addition to the sitting fee charged for sitting for in-house examinations. For examinations taken outside the College, whatever the cost is, it must be paid by the student. Further information is available in the registrar's office.

Experiential Learning
Experiential Learning (EL) credit will be granted by Molloy College provided that a matriculated student can demonstrate college-level competency. Information on EL credit and the procedure to be followed in requesting EL credit can be obtained from the Vice President for Academic Affairs. Tuition payment is approximately one-third of the per credit rate. The minimum dollar amount is listed in the "expenses" section of the catalog. Experiential Learning (EL) credits are awarded and noted as transfer credit on the student's academic record.

Credit Load
Full-time undergraduate students must be registered for 12 or more credits (or equivalent) each semester. Undergraduate students registered for fewer than 12 credits cannot be certified as full-time students for the purpose of financial aid, loan deferment, athletics, parents' medical insurance, etc. When a student is considering the dropping of a course which would result in being registered for fewer than 12 credits, he/she should consult the appropriate offices before the drop is made to avoid major difficulties.

Full-time students normally may not carry fewer than 12 or more than 18 credit hours a semester. The normal course load in one semester is 15 or 16 credit hours. To carry more than 17 credit hours, written permission of the Associate Dean for Academic Support Services is required.

Note: Full-time students who expect to graduate in four years and who are carrying fewer than 16 credits in any one semester, will have to make up these credits either through a credit overload in another semester or by attending Winter Intersession or Summer Session courses.

Auditing Courses
Undergraduate students will be permitted to audit courses on a space-available basis and with permission of the instructor. Most courses with the exceptions of Allied Health, Education, Nursing and graduate Business are open to auditors unless otherwise indicated. Students must be matriculated and registered for credit in the specific graduate discipline in order to audit at the graduate-level. Registration for audits will take place on designated registration dates. Final verification of acceptance into the course will be made after the term begins.

Full-time undergraduate students (12 or more credits) may audit any two additional courses to the maximum of 6 credits free of additional charges and exclusive of the summer session and intersession.

Part-time undergraduate and non-matriculated students may audit one course and will pay one-half the tuition and appropriate fees to audit a course, exclusive of the summer session and intersession. Students will be required to pay any special fee that may be attached to the course.

Non-matriculated students will pay one-half the tuition and appropriate fees to audit a course. Students will be required to pay any special fee that may be attached to the course.

Alumni auditors: The policy for alumni to audit is covered in "Institutional Scholarships" section of the catalog under "Alumni Lifetime Scholarships".

Payment information: Payment for audited courses must be made in full. The deferred payment plan is not available for use for audited courses.

Refund information: A student withdrawing from a course that is being audited will be granted a refund for tuition only if applicable, in accordance with the refunds policy as stated in the college catalog. If the status of a student changes at any time during the semester, the policy that relates to the current status of the student will be adhered to (i.e., students dropping from full-time to part-time status will be required to follow the policy of a part-time student).

Policy on academic credit: At no time will credit be granted for an audited course. However, the student may repeat the course for credit during another semester. Any change from audit status to credit or vice versa may be made up to the last day for program change. Consult the Academic Calendar for actual dates. Records of courses that have been audited are part of the student's academic record and appear with the academic coursework on the transcript. Transcripts will be issued upon written request and submission of appropriate fee. The grade of "AU" is assigned for audited courses.

Remedial Instruction
Remedial instruction provides pre-collegiate course work that will correct specific areas of deficiency. This may be applied to particular academic areas as defined by the institution and/or department. There is no credit towards the degree attached to these courses. Placement in remedial courses is determined through a proficiency procedure defined by each department. Remedial courses are numbered from 001-099.

Attendance and Religious Observances
Policy of Responsible Attendance: Students are expected to attend all classes, regularly and punctually. First-semester freshman students are limited to three absences in a course. Penalties for excessive absences are noted in course outlines.

Religious Observances: A student who is to be absent from class because of a religious obligation or practice should inform the instructor in writing at least one week before the day. The student has the right to make up any examination, study or work requirements which may have been missed because of religious observances.

Final Examinations
Written examinations or their equivalent are held at the end of each Fall and Spring semester, January Intersession and Summer Sessions. Students are required to attend the final examination, which is also the mandatory last class meeting for Molloy's classes at the hours announced on the official Final Examination Schedule. In the case of absence from the final examination, the students will be held to the grading policy on "Incompletes".

Classification of Students
A student's classification depends upon the number of credits earned. To be ranked as a sophomore or above, a student must have met all entrance requirements and submitted official transcripts for all transfer schools.

Classification:

Earned Credits:

Seniors

96+

Juniors

64-95

Sophomores Plus*

64+

Sophomores

30-63

Freshmen

0-29

* Associate Degree students who are no longer Sophomores.

Grading Policy
(Effective Fall 2000)

A student's scholastic standing is determined by an evaluation of grades attained. Each credit hour has a quality equivalent. The student's index equals the total number of quality points divided by the total number of credit hours for which the student has received quality points.

Grades:

A

Excellent

93.0-100

4.0 quality points

A-

 

90.0-92.9

3.7 quality points

B+

 

87.0-89.9

3.3 quality points

B

Good

83.0-86.9

3.0 quality points

B-

 

80.0-82.9

2.7 quality points

C+

 

77.0-79.9

2.3 quality points

C

Average*

73.0-76.9

2.0 quality points

C-

 

70.0-72.9

1.7 quality points

D+

 

67.0-69.9

1.3 quality points

D

 

60.0-66.9

1.0 quality points

F

Failure

Below 60.0

0 quality points

I

Incomplete - Computed as failure: Some requirement of the course is lacking. (Automatically becomes an F if requirement is not met within specified time)

W

Withdrawn - Passing (No credits earned and no quality points)

WA

Withdrawn - Absent from the last class meeting or final

WF

Withdrawn-Failing (Computed as a failure)

WIP

Work-in-Progress

P

Passed (Course taken for credit and no quality points)

NA**

Never Attended (No credits earned and no quality points)

AU

Audit (No credits earned and no quality points)

* "C" is the lowest acceptable grade for a course required in major/minor fields. The minimum acceptable grade for the major may be higher in certain departments. Please check departmental requirements.

** "NA" is no longer available as a final grade, effective Fall 2004.

Incompletes
A grade of incomplete "I" will be granted only in case of hardship circumstances which, in the judgment of the instructor, warrant special consideration. If all course work is not completed by the last day of class, it is the student's responsibility to contact the instructor within 24 hours after the final examination. If the student fails to follow the above procedures, the instructor will grade accordingly (as per the course outline).

Students who receive an incomplete in any course may NOT be eligible for the Dean's list for that semester. Students with "Incompletes" cannot be approved for graduation. Pending graduates must have all grades recorded prior to the degree award date in the Academic Calendar or be denied approval for graduation.

The instructor will determine the appropriate amount of time required to complete the coursework and change the grade of "I" (usually within thirty days of the last class meeting). Any extension beyond the published dates of the Academic Calendar requires written approval of both the instructor and the Vice President for Academic Affairs.

An "I" will remain on the record for five class days into the following semester. (Refer to the Academic Calendar for actual deadlines.) If by that time the instructor has not notified the registrar that the "I" has been changed to a letter grade, the "I" becomes an "F." In extreme cases the deadline for changing the grade of "I" may be extended, but only with the written approval of both the instructor and the Vice President for Academic Affairs.

Repeated Courses
A student will be allowed to repeat a maximum of four different courses while at Molloy. With the exception of Independent Studies, Topics, internships and courses in applied music, no course for which a student has already received a satisfactory grade may be repeated for additional credit. Credit is never granted for the same course twice. If a grade is unacceptable after the second attempt, this problem will be referred to the Vice President for Academic Affairs for individual action. Students may not have an unacceptable grade forgiven by replacing it with the grade from another course used as a substitute for a requirement. When a student repeats a course, the forgiven grade remains on the academic record, but it is not calculated in the overall cumulative GPA. Students are not allowed to repeat courses to improve their GPA by attending another institution to repeat a course. (For information regarding Nursing Department's own policies on repeats, see Nursing Program Policies and Requirements section of the catalog.)

Probation, Suspension and Dismissal
Probationary standing, academic suspension and academic dismissal are determined by the cumulative index. Notice of deficiency in the required cumulative index is given to the student each semester by the Associate Dean for Academic Support Services.

Freshmen who have a minimum cumulative index of 1.8 at the end of the freshman year will be admitted to the sophomore year with probationary status.

Sophomores who do not achieve a cumulative index of 2.0 by the end of first semester will be granted probationary status for the succeeding semester. If they fail to achieve the 2.0 cumulative index required for good academic standing by the end of the second semester, they may be put on academic suspension or academically dismissed from the College. To attain junior status, ordinarily a student must have achieved a minimum cumulative index of 2.00.

Students may appeal these general regulations in writing to the Vice President for Academic Affairs if circumstances warrant it. Actions of suspension and dismissal will be recorded on the permanent record by the middle of the semester following such action.

Students who do not meet the minimum requirements of their academic level will be notified of academic suspension or dismissal by the Associate Dean for Academic Support Services.

A student who has been academically suspended may return to the College as a non-matriculated student after consultation with and approval of the Associate Dean for Academic Support Services. The student would then be required to reach the minimum academic requirements within a time specified by the Associate Dean for Academic Support Services or be subject to academic dismissal. If the student shows evidence of academic improvement and attains a 2.0 cumulative index, he/she may apply for readmission to the College through written application to the Admissions Office.

A student who has been dismissed normally may not return to the College under any circumstances.

N.B. Any student whose conduct is at variance with the ideals of the College is subject to dismissal from the College.

Index Amnesty

Students who can demonstrate a growth of maturity and direction after seven years of absence and who had previously withdrawn from the college with an unsatisfactory grade point average, may apply to the Vice President for Academic Affairs for index amnesty.

Institutional Review Board
Molloy College has established an Institutional Review Board to review research proposals and related activities which involve the use of human subjects. Applicants must apply in writing for approval and be prepared to explain in person all aspects of the proposal which affect human subjects. Further information concerning the Institutional Review Board and all appropriate forms are available in the office of the Vice President for Academic Affairs.

Course Numbering System (Effective fall 2000)

001-099

Non-credit college preparatory and remedial courses. Courses below the 100-level are not counted towards degree requirements.

100-199

Introductory studies, normally on frreshman-level. Course assignments require or reinforce basic competency in speaking, writing and critical thinking.

200-299

Intermediate studies, normally on Sophomore-level. Courses may require prerequisites on the 100-level. Course assignments require or reinforce speaking, writing and critical thinking skills at a level above basic competency.

300-399

Advanced level studies, normally on junior- or senior-level, taken especially by majors in the departments offering the courses. Courses may require pre- or corequisites. Course assignments require and reinforce mature speaking writing and critical thinking skills.

390-399

Selected topics: In-depth study of topics not included in detail in the regular curriculum cycle.

400-499

Specialized studies, seminars, capstone courses, normally on senior-level and designed especially for majors in the departments offering the courses. Course assignments require and reinforce excellent speaking, writing and critical thinking skills, responsibility and initiative.

460-469

Internships.

470-479

Independent study.

480-499

Senior seminars and Capstone studies.

500-599

Graduate courses.

Semester Hours/Credit Hours

Molloy's academic year is based upon a fall and a spring semester. The fall and spring semesters are designed with a minimum length of 15 weeks. The fall semesters run for 15 weeks and the spring semesters run for 16 1/2 weeks. Within each semester, there are scheduled holidays and breaks built into the term. Courses meet on a scheduled basis for a minimum number of meetings per term designed to achieve the minimum number of minutes per semester hour as required by the state. The New York state commissioner's regulations describe the basic formula for computing 1 semester hour of credit forlecture courses as follows:

1 semester hour = 15 hours (of 50 minutes each) = 750 minutes

3 semester hours, therefore = 2250 minimum total minutes

For laboratory work, the formula is:

1 semester hour = 30 hours (of at least 50 minutes each) = 1500 minutes.

The last week of the semester has a final/last class meeting for all courses, which is a mandatory meeting scheduled for 120 minutes for every graduate-and undergraduate-level course. The regular weekly class meeting times along with the final/last class meeting are combined together for the total meeting time minutes.

For undergraduate courses, a 3 credit course meeting thrice-a-week would meet for 55 minutes x 39 meetings for 2145 minutes, plus 120 minutes for final/last class meeting for a total of 2265 minutes.

For undergraduate courses, a 3 credit course meeting twice-a-week would meet for 85 minutes x 26 meetings for 2210 minutes, plus 120 minutes for final/last class meeting for a total of 2330 minutes.

For undergraduate courses, a 3 credit course meeting once-a-week would meet for 170 minutes x 13 meetings for 2210 minutes, plus 120 minutes for final/last class meeting for a total of 2330 minutes.

For undergraduate courses, a 4 credit course meeting twice-a-week would meet for 115 minutes x 26 meetings for 2990 minutes, plus 120 minutes for final/last class meeting for a total of 3110 minutes.

For undergraduate courses, a 4 credit course meeting once-a-week would meet for 225 minutes x 13 meetings for 2925 minutes, plus 120 minutes for final/last class meeting for a total of 3045 minutes.

Courses meeting for more than 4 credits or less than 3 credits have meeting times adjusted according to the number of meetings per week per term and the final/last class meeting time to comply with the minimum number of meeting minutes required.

Shorter, non-standard semesters, such as January intersession or the summer sessions have more frequent and/or longer class meetings to meet the minimum mandated meeting time regulations.

This description of semester hours (credit hours) is presented for a quick insight into the formula and the process. For specific information on a particular class or on time periods, please contact the Office of the Registrar or the Vice President for Academic Affairs.

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Office of Academic Affairs
1000 Hempstead Avenue Kellenberg Hall, K118 Rockville Centre, New York 11571-5002

516.323.3008

Office-of-Academic-Affairs@molloy.edu