Faculty: Before, During and After the Advising Appointment

Before each Advising Appointment

  • Prepare for advisement by reviewing status sheet/transcript and "Typical Advising Situations Encountered and Suggested Solutions" sheet (pdf).
  • Evaluate status sheet according to General Education requirements.  Consult the Faculty Advisor handbook. (LINK/pdf?)
  • Check the Status Sheet for remedial requirements:
    • ENG 070 = English Grammar
    • ENG 090 = College Preparatory Reading - should be taken BEFORE BIO courses
    • ENG 100 = Introduction to College Composition - should be taken BEFORE ENG 110
    • ENG  101 = Critical Reading - should be taken BEFORE BIO courses
    • MAT 071 = College Preparatory Mathematics - should be taken BEFORE student takes any MAT courses
  • Check for student's Midsemester Performance Appraisals available to you via Lion's Den.

During the Appointment

  • Greet student warmly and make him/her feel comfortable and at ease.
  • At your first meeting with new advisees, explain the advisement and registration process and explain that it is a joint process: the students must take responsibility for their own programs and check the requirements in the Catalog.  Ask the advisee about his/her career goals, academic and non-academic interests, and work situation to better advise him/her.
  • Demonstrate how to use the advising tools in Lions Den.
  • Discuss time management, study skills, test anxiety, test taking techniques.
  • If student is not doing well as indicate on their Midsemester Performance Appraisals, discuss options about withdrawal from the course.
    •      If withdrawing drops the student below 12 credits, financial aid problems may result.
    •      If the student receives TAP (Tuition Assistance Program),   In the determination of full-time status (12 credit program) all of a student's courses that make up the 12 credit program must apply to Major requirements, related requirements for the Major, requirements for the Minor (if applicable), requirements for Gen. Ed. and/or allowable electives.   For additional information, see pages 17-19 of the Advising Handbook.
    •      Student must have drop/add form signed by financial aid and advisor, and leave it with the faculty teaching that course to bring to Registrar to grade the course either W or WF.
    •      Discuss the effect of a WF (which equals an F) on the student's cumulative average.
  • If student is enrolled in DSS/STEEP, he/she has the option of presenting you with a letter from the DSS/STEEP Coordinator, indicating necessary accommodations.
  • Refer student to Writing Resource Center (Room C019) or AcE Tutoring (Room C019) (for tutoring in math, modern language and science courses, and basic nursing courses) as appropriate.  
  • Discuss student's course selection with attention to General Ed requirements.  Check to be sure all course prerequisites have been fulfilled prior to registering.
  • Discuss student's future courses by semester to total a minimum of 128 credits required for graduation.  That means 16 per semester if a student wishes to graduate in 4 years.
  • Help student to enhance their major through the selection of electives or declaring a minor.
  • Refer student to Career Development Center (Public Square 320) for assistance in learning more about her/his self. This may include ACT/DISCOVER, Meyers Briggs or Strong Campbell testing and evaluation. Results of these tests will be evaluated by the Career Specialist and discussed with the student. Encourage student to bring results of testing to your next advising meeting for discussion.
  • If student is not successful in the progression requirements that may be needed for entry into certain majors, she/he will probably need time to express feelings and explore other options.
  • Encourage student to discuss their other career choices.
  • Suggest that the student speak with Deans/Chairpersons &/or students in other possible academic areas identified by the Career Development Center evaluation.
  • Refer student to Director of Student Personal Counseling if necessary.
  • If you have any questions about advising these (or any) students, please do not hesitate to call Mary Jane Reilly (ex. 6384), S. Margaret Kavanagh (ex. 6744) or Nikki Ceo (ex. 6521).

After the Meeting

  • Maintain confidentiality.
  • Take good advising notes.  Document and monitor students progression on their status sheet maintained in a file in your office.
  • Recognize students by name.
  • Be accessible via email, phone and office hours.  Let students know your preferred method of communication.
  • Ask students to complete the evaluation of Academic Advising form found in the Faculty Handbook. (link/pdf)
  • Develop an organizational system for organizing the information on each student so that you can retrieve contact information whether on email, phone or in person.