TRIO Administrative Assistant

DEPARTMENT: TRIO
SUPERVISOR: TRIO Coordinator
HOURS: Monday - Thursday 9 a.m. - 5 p.m.
GRADE/SALARY RANGE: 2

GENERAL PURPOSE
Under the direction of the TRIO Coordinator, the TRIO Administrative Assistant provides general support for TRIO SSS student population. With the goal of assisting low-income and first-generation college students attain their baccalaureate degree, the TRIO Administrative Assistant is a key team member that collects and organizes data, performs student outreach, manages and inputs sensitive grant data and collaborates across campus to assist in the overall operation of the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides outreach to prospective and current TRIO students to set appointments and collect information. Manages the calendar of the TRIO Coordinator
  • Manages, updates and verifies Student Access database (designed by outside consultant, according to Department of Education guidelines)
  • Maintains/updates files for all TRIO students, including data entry of all visits, tutoring, GPA information and college status
  • Requests, organizes and reviews reports from Financial Aid, Career Services, Tutoring Services, Writing Center and Institutional Research.
  • Works with Coordinator and across campus constituencies to help identify and recruit potential TRIO students on campus
  • Prepares, collects, organizes and enters data for Department of Education required records and reports.

DESIRED MINIMUM QUALIFICATIONS

  • Microsoft Office Excel Microsoft Office Outlook Microsoft Office Word
  • High school diploma or GED
  • 1 - 3 years' experience

SUPERVISION EXERCISED

TOOLS AND EQUIPMENT USED
Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Molloy College, an independent, Catholic college, rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.

All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.

TO APPLY: Please send cover letter and resume to humanresources@molloy.edu

AN EQUAL OPPORTUNITY EMPLOYER Women, minorities, persons with disabilities and veterans are encouraged to apply.