Administrative Coordinator

DEPARTMENT: Division of Business
SUPERVISOR: Associate Dean & Director, Undergraduate Business
HOURS: 9 a.m. - 5 p.m.  Monday through Friday
GRADE/SALARY RANGE: 4

GENERAL PURPOSE
Performs a variety of routine and complex administrative duties related to the Undergraduate Business Program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assisting the Associate Dean in completing formalities for course planning, i.e., compose & mail out letters of promise for faculty.
  • Create and maintain folders for each new undergraduate business student: Assign/Reassign advisers as needed for program changes
  • Responding to the 480 - 500 undergraduate students' inquiries and problems pertaining to courses and registration. Responding to the needs of undergraduate faculty and administrators. Troubleshooting, problem-solving & researching to solve student problems.
  • Initiating and reviewing course outlines and assessment materials. Also, contacting publishers for obtaining textbooks and ensuring that all faculty members have the required books and other pertinent materials required for courses taught.
  • Maintaining and updating Jenzabar database for each Undergraduate Business Major & Minor
  • Planning and coordinating programming events, such as, Sigma Beta Delta, White Fourrege. Assisting with events, such as, Town Hall, Class Night, Speaker Series, Boot Camp, etc.


DESIRED MINIMUM QUALIFICATIONS

  • Microsoft Office Suite
  • High School Diploma or GED
  • 3-5 years of experience

TOOLS AND EQUIPMENT USED
Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy College, an independent, Catholic college, rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.

All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.

TO APPLY: Email resume and cover letter to humanresources@molloy.edu or mail to:
Office of Human Resources, Molloy College
1000 Hempstead Ave.
Rockville Centre, NY 11571-5002

AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.