Deputy Controller

Duties and Responsibilities: 

  • Assist in the verification of compliance to policies, procedures, and internal controls  including, but not limited to the following:
      • Students registering for classes with past-due balances
      • Effects of new accounting pronouncements on financial reporting
      • Debt compliance
  • Ensure proper recording of transactions and compliance with grant documentation for grants received by the College  including donor intent, spending level for scholarships and expenses and reporting issues
      • Ensure that billing to funding sources and the recording of related revenue is done in a timely and accurate manner
      • Prepare on-line year-end reports as required by funding source(s)
  • Prepare account analyses and schedules for various balance sheet accounts as necessary
  • Prepare standard journal entries related to the analysis required for review by the Assistant Treasurer
  • Prepare annual sales tax return
  • Assist in the preparation of the annual operating, capital, and five-year rolling budgets as requested by the Treasurer or Assistant Treasurer
      • Review all budget transfer requests
      • Prepare and monitor expense control schedule for all departments, produce variance reports of significant variances for review by the Treasurer and Assistant Treasurer.
  • On a monthly basis, in coordination with the one-card administrator, reconcile all transactions affecting students using the one-card system to ensure that all transactions have been properly recorded in the general ledger
      • Sales transactions with food service provider; ensure proper payment to vendor
      • Sales transactions with book store; ensure proper payment to vendor
      • Sales transactions with other vendors if applicable; ensure proper payment to vendor(s)
      • Cash entered by student on one-card
  • Assist with internal and external financial inquiries
  • Prepare quarterly financial statements and year-end projections for review by the Assistant Treasurer or Treasurer
  • Assist in the preparation of information required by the bond documents as requested by the Assistant Treasurer or Treasurer
  • Assist with year-end audit;  work closely with the Assistant Treasurer to ensure financial statements are prepared in accordance with GAAP, ensuring that any new applicable accounting pronouncements are properly disclosed
  • Perform special projects, analyses, and tasks requested by the Treasurer or Assistant Treasurer
  • Review account analyses performed by the accounting staff to ensure compliance with GAAP and that any significant issues are addressed currently.
  • Enhance the process of identifying significant variances between actual and budget through the Jenzabar "Report Generator" module or use of "Infomaker."
  • In the absence of the Assistant Treasurer, perform certain functions as required by departmental needs, including  but not limited to: attending committee meetings, determining near-term cash needs, responding to other department requests or problems, supervising the staff as needed

Desired Minimum Qualifications:

  • Candidate must possess a CPA certificate
  • Bachelor of Science in Accounting required, MBA preferred 
  • Minimum of seven years of financial accounting experience
  • Experience in non profit organization(s) or higher education experience a plus
  • Strong financial analytical skills and the ability to work independently
  • Must posess the mentality of an internal auditor; always thinking critically with the ability to raise questions accordingly
  • Prior experience in preparing financial statements, including the notes to the financial statements
  • Prior supervisory experience
  • Experience in the preparation of the Form 990 and Form 990-T
  • Excellent PC skills and proficiency in Excel and Word
  • Exposure to general ledger systems, report generators, and payroll systems (especially ADP) are required
  • Knowledge of Jenzabar/Info Maker preferred. Knowledge of other report writer systems (SQL, Crystal, FRx) preferred. 
  • Excellent communication and customer service skills

To Apply: 

Please send cover letter and resume to humanresources@molloy.edu or mail to: 

Office of Human Resources
1000 Hempstead Avenue
P.O. Box 5002
Rockville Centre, NY 11571-5002

An Equal Opportunity Employer

Women, minorities, persons with disabilities, and veterans are encouraged to apply