Staff Council Bylaws
ARTICLE I - NAME & MEMBERSHIP
The name of the organization shall be the Molloy College Staff Council (hereinafter "Council").
Its membership shall consist of all permanent, full and part-time college employees except faculty and administrators.
ARTICLE II - PURPOSE & OBJECTIVES
The purpose of Council shall be to aid in the fulfillment of Molloy College's Mission Statement and to serve as a means of communication for members with other constituencies of the college.
The objectives of the Council shall be:
• To promote unity within its membership
• To provide professional growth opportunities
• To represent the staff on college related issues and committees
• To afford staff fuller participation in the life of the college and to develop effective mechanisms through which staff members may participate in decisions that affect them
• To investigate and respond to issues presented to the Council
• To prepare agenda for staff meetings
ARTICLE III - OFFICERS & DUTIES
The officers shall be President, Vice President, and Secretary.
President: The President shall call and preside over all meetings of the Council; direct the business of the Council; establish ad hoc committees for the purpose of accomplishing specific objectives; be an ex-officio member of all ad hoc committees except the Nominations and Elections Committee; serve as liaison between the Council and administrators; and have the powers and duties usually vested in the President of such an association.
Vice President: The Vice President shall attend all meetings of the Council; assume all of the duties and responsibilities of the President in the event of the absence, resignation, death or incapacity of the President; and perform other duties as assigned by the President.
Secretary: The Secretary shall record minutes of all Council meetings; distribute minutes to staff via email; be responsible for the permanent records of the staff; and perform other duties as assigned by the President.
ARTICLE IV - RULES OF ELECTION
The Nominations and Elections Committee shall be composed of three (3) members, all of whom shall volunteer. If there are fewer than three volunteers, the President may appoint additional members as necessary. This committee shall make a strong attempt to seek a slate of two (2) or more nominees for each position vacant among officers and committees.
Candidates for any office must be nominated in writing (email satisfies this "in writing" requirement). No candidate may be placed on the ballot without the candidate's consent.
To be eligible for office, members must be full-time employees who have been staff members at Molloy College for at least one (1) year immediately prior to the date of election. All members shall be eligible to vote.
The election of all officers and committee representatives shall take place by secret written ballot or by email. If ballots are received by email, the senders shall be kept confidential.
The election of officers shall be in April of even numbered years. The election of committee representatives shall be in April of the years in which their terms expire.
Candidates who receive the highest number of votes shall be elected. In the event of a tie, a runoff election among the tying candidates shall be held. A candidate may withdraw his/her name from the runoff ballot. If only one (1) person remains on the ballot, that person shall be elected.
No member may hold more than one (1) elected office at a time. A candidate elected to more than one position shall automatically serve in the highest position to which he/she was elected. (The order of progression being President, Vice President, Secretary, Priorities and Planning Committee, Financial Resource Committee, Student Life Committee, Community and Campus Life Committee, Health and Welfare Committee).
The term of office for all positions is two (2) years. No member shall be eligible to serve more than two (2) consecutive terms in the same office or on the same committee. An officer or representative who has served less than one (1) term in any office shall be eligible for two full terms.
Ballots shall be retained by the Nominations and Elections Committee for a period of one (1) year from the date of publication of results of the election.
Officers and committee representatives shall be introduced at the first staff meeting following their election and assume their duties at the end of that meeting.
In the event the President cannot fulfill his/her term, the Vice President shall assume all of the duties and responsibilities of that office. If an officer or representative other than President is unable to serve out his/her term of office, the President, at his/her discretion, may elect a replacement or establish a nomination and election procedure.
ARTICLE V - MEETINGS
Meetings will be scheduled bimonthly from September to June. Additional meetings shall be scheduled as needed.
Notices of all meetings shall be made to each member via email at least seven (7) days prior to the date for such events.
Thirty three (33) members shall constitute a quorum for voting. A majority vote is required to pass any resolutions brought before the Council.
Committee Representatives shall be present at all staff meetings to report on recent non-confidential committee activity. If a representative is unable to attend a meeting, he/she shall keep the rest of the staff informed of non-confidential committee proceedings via email.
The order of business at meetings shall be:
1. Call to order
2. Special orders (important business previously designated for consideration at this meeting)
3. Reports of officers
4. Reports of committee representatives
5. Unfinished business
6. New business
ARTICLE VI - PARLIAMENTARY PROCEDURE
Robert's Rules of Order, latest edition, shall be used to interpret and construe any provision or condition not expressly covered in these Bylaws.
ARTICLE VII - AMENDMENTS
Proposals to amend the Bylaws must be done in writing and presented to the Council President. The President shall provide the proposal to membership no later than seven (7) days prior to scheduled voting.
Voting on amendments to the Bylaws shall be by ballot at scheduled staff meetings.
A two-thirds (2/3) vote of the Staff Council membership in favor of proposed amendments shall be required for adoption. Any proposed change in the Bylaws which constitute a major revision in established policy shall be subjected to the approval of the Director of Human Resources.
Committee duties described herein are subject to change by the Priorities and Planning Committee. The committees on which the staff has representation are as follows:
Priorities and Planning Committee
The Priorities and Planning Committee shall:
a. Carry out periodic evaluations of the Mission Statement, strategic plan and the college governance structure and be responsible for the review of sponsored proposals.
b. In collaboration with the Leadership Team, evaluate the Mission Statement, ensuring campus-wide participation in the process.
c. In collaboration with the Leadership Team, evaluate and revise the strategic plan, ensuring campus-wide participation in the process.
d. In collaboration with the Leadership Team, undertake the responsibility for evaluation and revision of the college governance bylaws. Said evaluation shall take place at least every five (5) years.
e. Receive approved proposals (those approved in committee and presented at Colloquium) from other standing committees. Send written recommendations, based on long-range goals, priorities and comments made at the Colloquium within one (1) month of the Colloquium, to the President and standing committees regarding the proposal. The President shall also receive the original proposal and recommendations.
f. Meet annually with the Financial Resources committee to determine that the 5 year financial plan contains the resources necessary to ensure the success of priorities of the Strategic Plan.
g. Meet, as needed, with other standing committees or the leadership team to suggest additional proposals.
h. Receive notice of petition to reconsider a decision made by the President concerning a proposal.
i. Call for additional Colloquia when necessary.
j. Meet with the Institutional Assessment Committee at least once a semester to receive a report on assessment activities.
Financial Resources Committee
The Financial Resources Committee shall:
a. Review and refine on an annual basis the College's Five Year Financial Plan.
b. Review the annual budget prior to submission to the Fiscal Affairs Committee of the Board.
c. Review the submitted budgets for new programs and proposals - providing feedback to the sponsoring department/division and Priorities and Planning Committee.
d. Meet annually with the Priorities and Planning Committee to determine that the 5 year financial plan contains the resources necessary to ensure the success of priorities of the Strategic Plan.
Student Life Committee
The Student Life Committee shall:
a. Carry out periodic evaluations of the Student Handbook, Residential Life Handbook and student-related policies, and be responsible for the review of sponsored proposals.
b. Receive, review and take appropriate action regarding proposals on matters of student life and policy.
c. Send approved proposals to Colloquium and to the Priorities and Planning Committee.
d. To review, over a period of four (4) years, student life programs and services, to ensure their ongoing effectiveness, offering appraisals to the Student Outcomes Assessment Committee and, as needed, appropriate recommendations.
Community and Campus Life Committee
In order to assess and evaluate campus-wide services and working with the Institutional Assessment Committee and advisory committees (i.e., food service, public safety, bookstore and information technology, etc.) the committee shall:
a. Foster the development of positive student-faculty-administrator-staff interrelationships.
b. Receive, review and take appropriate action regarding proposals on matters of campus life and policy.
c. Send approved proposals to a Colloquium and to the Priorities and Planning Committee.
Health and Welfare Committee
The focus of the Committee is to explore benefits not now offered as to desirability and feasibility, to examine benefits presently offered as to whether they are meeting today's needs, to foster a better understanding, within the Molloy community of the present benefits plan.